Regulations

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Bartın University
Project and Technology Office

PRINCIPLES AND PROCEDURES REGARDING THE EXPENDITURE OF PUBLIC ADMINISTRATIONS AND THE EXCLUSION OF SPECIAL BUDGET ADMINISTRATIVE PROJECTS BY THE TUBITAK RESOURCES FROM THE GENERAL BUDGET AND THE EXTERNAL AIDED PROJECTS EXECUTED BY TUBITAK

SECTION ONE GENERAL PROVISIONS

Purpose and scope

Article 1- These Principles and Procedures shall be prepared in accordance with the principles and procedures to be applied in the transfer, monitoring, expenditure, registration and accounting of the amounts to be transferred by the TUBITAK to the public administrations within the general budget and the projects determined by the Scientific and Technological Research Council of Turkey (TUBITAK) .

Rest

Article 2- These Principles and Procedures have been prepared in accordance with the provisions of Article 16 of the Law No. 278 on the Establishment of the Scientific and Technological Research Council of Turkey.

Definitions

Article 3 - In these Articles and Procedures;

TÜBİTAK: Scientific and Technological Research Council of Turkey, Presidency: Presidency of TÜBİTAK,

Institution: Public administrations and special budget administrations within the scope of the general budget in which the projects are transferred to the accounts of the project counterparts that are accepted to be supported by TÜBİTAK,

Unit: The unit carrying out the registration and administrative transactions related to the expenditures related to the research projects of the Agency or assigned to carry out the transactions specified by the institution or the unit responsible for carrying out the related registry and administrative works related to the projects in the TUBITAK head office and institute,

Project: According to the relevant part of these Principles and Procedures, the projects defined in TUBITAK support legislation or the projects supported by TÜBİTAK externally supported projects or the projects in both categories,

Projects with External Assistance: Projects and services defined by the Regulation on the Determination of the Cost of Services Given to the Institution by the Scientific and Technological Research Council of Turkey and the Use of Revenues Obtained,

Project Personnel: The project staff consisting of the project manager, researcher, assistant personnel and consultants according to their positions and the researcher, technician and expert / expert assistant person in charge of the project work carried out by TUBITAK,

Project Leader: A researcher who has project identification, executive skills and experience, carrying out all kinds of scientific, technical, administrative, financial and legal responsibilities of the project and making correspondence; In the projects supported by the Public Institutions Supporting Research Project Program and the Regulations Regarding the Projects Implemented by TÜBİTAK Units, each project manager is assigned to the person ,

Researcher: Any non-executive person who has the necessary expertise in the field of science and / or technology, monitors innovations, evaluates and publishes the results of the project scientifically and translates it into practice, and will be named among the authors in the definitive report and / or other publications,

Auxiliary Personnel: Specialist, expert assistant, technical staff, technician, laboratory worker and similar personnel who are full or part time, permanent or temporary work under the supervision of the project manager or researchers,

Consultant: The project requires special expertise the researcher or specialist who is temporarily employed to benefit from the service,

Customer: R & D-based solution needs and fulfillment

Project Proposal Form and Project, which defines project manager's institutions / organizations to be submitted to the approval of TUBITAK and which defines the scope, duration, budget, conditions and expected results of R & D project within the framework of protocol with these institutions and organizations, Which is responsible for the project monitoring, supervision and coordination with the Presidency in case the project support application is accepted and the contract is signed, TÜBITAK signing the contract jointly with the project management institutions / public or private, real or legal person who requests services in the projects,

Project Contract: According to the related legislation of TUBITAK, the contract / protocol / instructionnames signed by the parties,

Project File: The project proposal, which is accepted to be supported by TÜBİTAK, includes the project proposal and the project file,

Progress Report: The report prepared in accordance with the formats and procedures determined by TÜBİTAK at the end of the project contracts, the report used for scientific and financial monitoring, the report prepared in the format determined by the central and institutes for the projects supported by TUBITAK,

Final Report: Following the end date specified in the project contract, TÜBİTAK the report submitted in accordance with the format and procedures requested by the Agency,

Tender Official: The authorizing officer of the tender determined in accordance with these Principles and Procedures,

Expenditure Authority: The authorizing authority determined by the manager and / or top manager signing the contract on behalf of the executive organization to be responsible for the project / organization in the projects carried out according to the Public Institutions Research Project Support Program; project manager in other projects; The expenditure authority determined by the top manager in projects and services supported by TÜBİTAK units for external assistance;

Realization Officer: One of the project personnel in case the project director is determined as the authorizing officer of the project in the projects carried out according to the Public Institutions Supporting Research Projects Program; in other projects, the project manager is primarily responsible for the project staff, and if not, the Unit or the person from whom the project is run, the person or persons assigned to the staff (can not be identified as the task force to perform the scholarship); The persons or persons to be appointed by the authorizing officer in the projects and services to be carried out by TUBITAK units,

Accounting Officer: The accounting officer who performs the accounting affairs of the executive board,

Special Account: The account opened by the central accounting unit for each project and / or projects in public banks; The account opened by the TUBITAK for the projects and services supported by the outside world,

Institutional Fees: The amount calculated by TUBITAK depending on the cost of the project and the amount included in the project budget to be used in the R & D activities of the institution where the project is carried out or the projects supported by TÜBİTAK in accordance with the TUBITAK legislation,

Economic Classification Codes: These are the parts of the project proposal form which are approved by the Scientific and Technical Research Council of Turkey (TUBITAK) and which are shown in accordance with the analytical coding system in terms of their qualifications.

SECOND PART

THE RESPONSIBILITY OF THE PUBLIC ADMINISTRATIONS AND THE SPECIAL BUDGET ADMINISTRATIVE PROJECT FROM THE TUBITAK RESOURCES FROM THE GENERAL BUDGET

EXCHANGE OF AMOUNTED AMOUNTS

Evaluation and acceptance of the project

Article 4- Application, evaluation and acceptance of the project shall be carried out according to the principles and procedures determined by TUBITAK. An example of the project file in which the signed contract is placed is sent to the institution.

Project budget and process operations

Article 5- a) During the execution of the project, it is inevitable that the expenditures included in the proposal form approved by the Scientific and Technical Research Council of Turkey (TUBITAK), which is the same as the project contract, are realized.

b) The amount decided to be transferred within the framework of contract provisions and TUBITAK's cash position shall be transferred to the special account opened by the institution.
c) Provided that the type and quantity of the material or service provided in the projects has not been changed;

In case of insufficient payment of the economic classification codes in the project budget; Transfers between the third and fourth level economic codes are carried out by the project manager / manager, provided that the second level totals of the economic classification remain the same. These transcripts and reasons are included in the progress reports.

In the case of transfers between the second levels of the economic classification, the transfer to be made up to 20% of the total allocation in the economic classification code to be added is made by the project developer. TUBITAK is informed about processing of the transfer process in the database.

In case of exceeding 20% of the transfer rate, the justified application made is decided with the approval of TUBITAK. This change is notified to the interested parties by TUBITAK.

d) In case it is essential to change the type and quantity of the material or service provided in the projects, if it is necessary to change the type and quantity of the material or service provided in the projects, the justified application for this is decided by TUBITAK approval. This decision is notified by TÜBİTAK.
e) A request for supplementary funding related to the project shall be made by TUBITAK, and the related information shall be provided.
f) The duration of the project may be extended by a maximum of one half of the projected duration of the contract, provided that the legislation to which the project is subject is not indicated. Your project manager will be dismissed with the justified application in this direction and the approval of TUBITAK. This decision is notified to TÜBİTAK by the institution and the project manager.

Prepayment and deduction

Article 6- Pre-payment limits shall be determined by TUBITAK in the year-end budget law not exceeding the prepayment amounts foreseen for special budget administrations. Purchases shall be made by the project manager or the trustees to be appointed within these limits. Pre-payment requests for travel may be made independently of other pre-payment requests.

Prepayment requests are awarded based on the project budget and over the total amount without specifying the economic classification code. The amount of the prepayment requested is transferred to the bank account of the concerned person within four business days at the latest after the confirmation of the project payment and approved by the authorizing officer.

Receipt of prepaid payments within two months at the latest in domestic purchases, no later than six months in overseas purchases, and pre-paid prepaid payments for travels (depending on a pre-programmed schedule and multiple periods of time between them, it is considered as a trip.) then it has to be closed within thirty days. Prepayments for long-term fieldwork, such as archaeological excavations, can be deducted within six months. It is mandatory that expenditures to be made by prepayment are made before the project end date specified in the contract.

The deduction shall be carried out after the expenditures made are associated with the economic classification codes in the project budget by the unit and the appropriateness is checked. If at least 50% of the prepayment amount is returned at the end of the deduction period, the reasons for not being spared may be requested by TUBITAK and as a result the interest shall be charged to the amounts not deductible in case of the negligence, negligence or misappropriation of the operator or fiduciary, the private account is deposited.

Expenditures incurred during the offset period shall be considered with respect to the prepayment amounts not closed at the end of the set-off period. Based on the remaining amounts, interest is applied to the rate of late interest according to the Law No. 6183 and the related charges are collected from the related persons and paid to the private account.

The entry into the project budget may be accepted as a deduction from the prepayment of the expenditure document bearing the date on which the prepayment request was made.

No new prepayment will be made until the prepayment has been properly offset. In the same project, the same person can receive pre-payment from more than one project at the same time, and more than one can be appointed in the same project. A prepayment may be made for each project for which a commissioned individual can not be commissioned, provided that the limit set by TÜBİTAK is not exceeded and these limits are separately applied on a fiduciary basis.

If it is understood that the work can not be completed before the determined time, the time determined in these Terms and Conditions shall be deducted without waiting. All the invoices or similar documents in the receipt document or the icmal list of these documents (prepayment / final account form) "The market price survey has been conducted and the stated movable properties have been inspected and accepted and received completely and perfectly". signed by the researcher.

With the written consent of the authorizing officer, the can be turned on.

A record of the transfer of money and expenditure documents at the time of prepayments is issued on another occasion. It shall be ensured that the pre-payment record is made in the name of the new fiduciary by submitting to the written authorization of the authorized officer of the minutes and expenditure. One copy of the handwriting is given to the deceased and the acquirer.

Forms and documents determined by TÜBİTAK are used when the expenditures are documented. Otherwise, the Regulation on Central Administration Expenditure Documents can be applied comparatively.

Tender procedures

Article 7- Requests for the purchase of goods and services foreseen in the project contract are solicited by the project manager. Procurements shall be carried out in accordance with the Tender Regulation of the Scientific and Technological Research Council of Turkey Scientific and Technological Research Council (excluding the items connected to the organization of TÜBİTAK and / or not applicable to other institutions) and the limits determined by TÜBİTAK in accordance with this Regulation.

In the commissions established in accordance with the Tender Regulation of the Scientific and Technological Research Council of Turkey Scientific and Technological Research Council, at least one project staff is assigned to the project director, in any case where the project manager is not the expenditure authority. Purchases may be made at the request of the contractor by means of the tender commissions established by the institution (without project staff at the commission), where the project director is the authorizing officer.

In this scope, it is obligatory that the technical specifications of the machinery and equipments to be taken except for the purchases made by taking the prepayment are prepared by the project personnel in charge of the institution and / or the persons to be appointed by the project director and approved by the project manager. Administrative specifications are prepared by the unit designated by the institution for the purchase of these projects.

Status changes in the projects

Article 8- In respect of suspension of projects, withdrawal and annulment of the projects, transactions shall be carried out according to the relevant legislation subject to the project.

Expense documents, inspection and acceptance procedures

Article 9- Invoices and similar documents related to the purchased goods and services shall be prepared by specifying the project name on behalf of the relevant institution. Invoices and similar documents related to acquisitions made by direct procurement are signed by the executive and / or the researcher and / or the person carrying out the procurement transaction if there is a "market price survey and the complete and perfect delivery has been made by the inspection and acceptance of the movable properties mentioned".

In the Portable Goods Regulation, the materials that are defined as "durable goods" are registered on behalf of the unit in which the project is actually carried out by carrying out inspection and acceptance within the framework of the provisions of the relevant legislation and an example of "Portable Transaction" is added to the payment document. The registered moviemaker or a project it sees fit is allocated to the use of the relevant project or project staff by organizing an embezzlement on behalf of the personnel. Other transports other than these are not recorded. Those who will be transferred to the customer organization according to the provisions of the project contract from the materials and devices purchased within the scope of the project and which will be used for the implementation of the project results in the projects supported by the Public Institutions Supporting Research Projects Program and the Regulations Regarding the Projects Executed under TUBITAK Units are not transferred to the institution and, responsibility belongs to the project executives.

Expense realization and payment

Article 10- Expense realization procedures related to the payments to be carried out within the scope of the Project shall be carried out by the relevant units of the institution within the framework of these Principles and Procedures and general provisions and after the signing of the project realization officer, the project manager shall be paid by the project manager in the case of the expenditure authority of the project manager and in other cases by the accounting officer within four working days at the latest in respect of the order issued by the expenditure authority of the institution.

Scholarship payments are made in the first week of the month following the month in which they apply for the scholarship in the project. Project executives are responsible for taking all kinds of precautions in order to make scholarship payments in due time and if there is a delay due to a reason not applicable to scholarship payments and if this situation is notified to TÜBİTAK, reasons for delay may be requested by TÜBİTAK. Negotiations, negligence and misconduct in the payment of scholarship payments are dealt with in accordance with the provisions of the contract and related legislation.

Persons who act as expenditure officers or fulfillment officers in the projects may temporarily transfer their authority outside the institution or, if they are permitted, to the project personnel or the institution in such limited time and written manner. Otherwise, the authorization can not be transferred.

Accounting transactions

Article 11- The amounts transferred and the expenditures related to the projects are monitored according to the accounting regulations that are subject to the institutions during project-based escrow accounts, without being reflected in the corporate income-expenditure accounts.

In order to provide detailed follow-up of the allowances and expenditures, accounting records are kept in the Transfer Tracking System (TTS) prepared by TUBITAK in project basis and according to the economic classification codes.

Scientific and financial monitoring

Article 12- Scientific and financial monitoring of the project is done by TUBITAK. Monitoring is done on the basis of development reports prepared in accordance with the format and procedures determined by TUBITAK at the end of the periods specified in the contract. If deemed necessary, on-site inspection may be carried out by assigning a project tracker to TÜBİTAK to evaluate whether the project is carried out in accordance with the objectives and in compliance with the legislation. If the development report and audience reports are approved by the Scientific and Technical Research Council of Turkey (TUBITAK), the appropriation needed for the subsequent period will be transferred to the special account according to the budget plan and cash status.

The Scientific and Technological Research Council of Turkey (TUBITAK) is authorized to make arrangements regarding the project products which are taken within the scope of the project and / or which have economic value during the execution of the project.

Responsibilities

Article 13 - The Project Manager shall be responsible for the compensation of any damages arising from the project in accordance with the other legislation of the Scientific, technical, administrative, legal and financial aspects and in accordance with the other legislation of TUBITAK. Project this provision shall apply jointly and severally to all the Executives.

The client is responsible for ensuring that the project is carried out within the framework of the protocol signed with the facilitator and fulfilling its obligations under the project contract,

The Agency shall ensure that the Project is carried out effectively in accordance with the contract within the scope of the duties assigned to it in these Principles and Procedures and that the necessary information flow is provided to TUBITAK,

TÜBİTAK is responsible for taking the necessary measures to ensure that resources are used effectively and efficiently when projects are carried out.

The TUBITAK legislation is responsible for the personnel in charge of the commission such as the authorizing officer, the fulfillment officer, the accounting officer and the tender commission other than these, the inspection and acceptance commission, and in the cases where there are no provisions, it is in the scope of Law 5018 and other related financial legislation.

Institutional feeling and end-of-project transactions

Article 14- The institutional feeling, which is included in the project budget to be used in the scientific research of the institution, shall be the maximum of the project budget excluding the project incentive bonus in the period covered by the report,

At a rate of 50%.

The Institution's feelings are spent on the basis of these Principles and Procedures for use in R & D activities with the request of the institution's executive agency. In institutional expenditure, the expenditure authority and the fulfillment authority are determined by the institutional authority.

Responsibility for expenditures to be covered by R & D belongs to the institution. It is possible to collectively use the institutional shares of the projects carried out in the same institution.

If more than one progeny is used for a purchase, the expenditure document is added to the original project, and the other project is added as a proof sheet, indicating the project number in which the original document was used.

Institutional funds can not be transferred to any account other than the project account. If additional funding is provided for a project, no institutional interest is paid for this additional benefit.

Following the acceptance of the project final report, the remaining balance of the private account, excluding the institutional interest, is returned to TUBITAK by the institution upon the request sent by TUBITAK, taking into account the expenditures accepted as of the end date determined in the project contract.

The institutional feeling that is not spent within three months from the end date determined in the project contract is returned to TUBITAK and the private account is closed.

Project cost elements

Article 15- a) In the projects, the following costs, which are required by the project and are included in the project budget, are regarded as costs.

-All kinds of hardware, hardware part, computer, computer parts, printed and electronic broadcasting and so on. expenses related to other materials.

-Industrial consumables, laboratory equipment, animals, chemicals, laboratory consumables, agricultural products, stationery and so on. (pliers, screwdriver, mouse, etc.) for the small hand tools that are supposed to come out from the hand after they have been used for the duration of the project.

Expenses related to consultancy, equipment maintenance and repair, all kinds of computer software license fee and update expenses, printing, patent expenses, industrial design and utility model registration expenses, R & D expenses to be made to public and private institutions and other service purchases.

-Fuel expenditures, transportation expenses, cargo and postal expenses within the limits determined by TUBITAK in the travels made by private auto, publications made during the project stage (including TÜBİTAK support should be indicated in the course of the domestic and international trips, daily and accommodation expenses, national and international scientific meeting participation costs and other related expenses to provide).

Project incentive bonuses and personnel expenses.

- The corporation feeling calculated on the basis of the cost of the project against the utilization of institutional facilities in the process of execution and finalization of the project.

- Other expenditures accepted under the project contract within the scope of the Regulation on the Principles of Project Incentive and Support to the TUBITAK, the Program for Supporting the Research Projects of the TUBITAK Public Institutions and the Regulation on the Projects Executed for the TUBITAK Units.

-b) The following costs are not considered as costs in the projects.

- The cost of preparing a project proposal.

- a project to transform the results of the project into commercial practice expenses. lighting and communication expenses.

- Construction costs for infrastructure.

- Accounting, secretarial, etc. administrative staff expenses.

- Other expenses not directly or indirectly related with the project

Personnel payments

Article 16- In the projects supported by TUBITAK, the amount determined in the project contract, provided that it does not exceed 75% of the amount paid in one month due to the positions or cadres of the public institutions or organizations in the scope of the project and services related to the project, the project incentive bonus can be paid through. This payment shall be made for a maximum of two projects in case one person is working as an executive in more than one project at the same time and a maximum of four projects in case of the researcher and other personnel and the principles and procedures related to this are determined by the Scientific Board of TÜBİTAK. The other project personnel who will be employed in these projects and the other persons who will benefit from the service will be paid the amounts determined in the project contract.

Payments to be made to the projectors within the amounts prescribed in the project budget and other legal financial obligations shall be made by the institution from the project budget and obligations related to legal disconnection from these fees shall be fulfilled by the institution as well as the employer.

Non-public non-staff members can not make any payments other than wages, except for per diem payments. Project related services can also be provided by means of the service procurement method, with sufficient appropriation in the relevant economic classification code of the project budget.

Project promotion bonus payments; severance indemnity, notice indemnity and annual leave fees are not taken into account in the calculation of the payments to be made in accordance with the relevant provisions of the Labor Act.

In contracts to be made with the personnel to be employed on the basis of the employment contract within the scope of the project, it is mandatory to specify the duration of the contract in terms of the name of the project and the duration of the project. Information regarding the start and departure of these personnel shall be notified to the relevant unit.

Payments to be made to the project staff and legal disruptions related to the expenditures realized within the scope of the project shall be sent to the related institutions within the following period by the accounting officer.

Domestic and international travel expenses

Article 17- Administrative procedures for domestic and international travel required by the project are carried out within the framework of institutional practices.

Daily routines for domestic travel; 39 TL for executives and researchers, 35 TL for other project personnel and those on the travels required by the project. These amounts are calculated as the ratio of the average percentage change in TUFE

Increased. After the calculation, fractions are discarded. The specified daily allowances can not exceed the amount of the exception given in the Article 24 of the Income Tax Law No. 193. The daily amounts to be applied are announced annually on the TTS web page. Documents to be certified in domestic travels are paid up to twice the daily allowance and with no accommodation limit. Those who have passed a temporary duty within or outside of the civil service area, and those who have passed one of the lunch times (13:00 pm) and evening (19:00 pm) on the way there and on the way are given one-third, two-thirds and two.

Where there is no provision in these Articles and Procedures regarding domestic travel, provisions of the Allowance Law no. 6245 shall apply.

Provisions of the Allowance Law no. 6245 are applied in foreign travels.

Stop transferring

Article 18- In the event that it is understood that the project is not carried out or not executed in the manner prescribed in these Articles and Procedures during the execution of the project, the development reports or the application to the TUBITAK, the transfer is stopped and if the project is transferred to TUBITAK, it shall be completed outside the scope of these Principles and Procedures.

In this case, the remaining institutional feeling of this project is not paid.

THIRD PART

REALIZATION OF EXTERNAL ASSISTED PROJECTS EXECUTED BY TÜBİTAK

Prepayment and deduction

Article 19- The pre-payment limits shall be determined by TÜBİTAK not exceeding the prepayment amounts foreseen in the budget law for special budget administrations. Procurements shall be made by the authorizing officer or, if deemed appropriate, by the executive officer or his / her deputies within these limits. Pre-payment requests for travel may be made independently of other pre-payment requests.

With regard to the foundations of goods which are required for research, development, technology and innovation projects and which are subject to international obligations,

in the event that they do not accept the payment in lieu of the loan, the prepayment may be made up to the amount of the installment without any guarantee by obtaining the approval of the boards of the relevant headquarters and institutes, provided that there is a provision for prepayment. Domestic purchases can be made in cash or by credit card in advance, without any guarantee, in case of necessity.

The prepayments received must be closed within three months at the latest, within six months for overseas purchases, and for prepayments for travel separately within thirty days after the end of travel. The deduction shall be carried out after the expenditures made are associated with the economic classification codes in the project budget by the unit and the appropriateness is checked. If at least 50% of the prepayment amount is returned at the end of the deduction period, the reasons for not being spared may be requested by TUBITAK and as a result the interest shall be charged to the amounts not exceeded in case of the negligence, flaw or abuse of the operator or fiduciary, the private account is deposited.

Expenditures incurred during the offset period shall be considered with respect to the prepayment amounts not closed at the end of the set-off period. Over remaining amounts

According to the Law No. 6183, interest is applied to the interest of the late surrender rate and the special account is deposited.

The entry into the project budget may be accepted as a deduction from the prepayment of the expenditure document bearing the date on which the prepayment request was made. No new prepayment will be made until the prepayment has been properly offset. In the same project, the same person can receive pre-payment from more than one project at the same time, and more than one can be appointed in the same project. A prepayment may be made for each project for which a commissioned individual can not be commissioned, provided that the limit set by TÜBİTAK is not exceeded and these limits are separately applied on a fiduciary basis.

In cases where it is understood that the work can not be completed or completed before the determined time, the time determined in these Articles and Procedures is deducted without waiting for the waiting period. All the invoices or similar documents included in the receipt document or the icmal list of these documents (prepayment / final account form) "Market price research has been conducted and the completed movable goods have been inspected and accepted and a complete and perfect receipt has been received" by the executive and / or researcher signed.

With the written consent of the spending authority, the trustee may transfer the pre-payment on another consent.

Forms and documents determined by TÜBİTAK are used when the expenditures are documented. Otherwise, the Regulation on Central Administration Expenditure Documents can be applied comparatively.

Tender procedures

Article 20- The request for the purchase of goods and services foreseen in the project contract is solved by the project manager. The purchases are carried out according to the Tender Regulation of R & D Projects of the Scientific and Technological Research Council of Turkey, published in the Official Gazette dated 23/07/2009 and numbered 27297.

R & D Projects In the commissions established in accordance with the Tender Regulation, the project director and at least one project staff are appointed whenever there is no expenditure authority for the project director. Purchases may be made at the request of the contractor by means of the tender commissions established by the institution (without project staff at the commission), where the project director is the authorizing officer. It is obligatory that one of the project personnel is assigned to the inspection and acceptance commissions to be established.

It is obligatory that one of the project personnel is assigned to the inspection and acceptance commissions to be established.

In this scope, it is obligatory that the technical specifications of the machinery and equipments to be taken excluding the purchases made by taking the prepayment are prepared by the project personnel and / or the project executives assigned by the institution and approved by the project manager; and administrative requirements are prepared by the unit that the institution has designated for the purchase of these projects.

Expense documents, inspection and acceptance procedures

Article 21- Invoices and similar documents related to the purchased goods and services shall be prepared by specifying the name of the project on behalf of the relevant center / institute. Invoices and similar documents related to acquisitions made by direct procurement are signed by the executive and / or the researcher and / or the person carrying out the procurement transaction if there is a "market price survey and the complete and perfect delivery has been made by the inspection and acceptance of the movable properties mentioned" .

In the Portable Goods Regulation, the materials and devices which are defined as "durable movable objects" and which are considered to be the definitive property of the property shall be inspected and accepted and transferred to the unit in the name of the unit in which the projects are actually carried out and an example of "Movable Processing Facility" is added to the payment document.

The recorded portable immigration slip is arranged and allocated for use by the relevant developer or a project staff member whom he deems appropriate. Other transports other than these are not recorded. According to the terms of the project contract, those who will be transferred to the customer organization are not registered to the company and the responsibility of the project until the completion of the project belongs to the project executives. After the contract is concluded, the materials and devices that are transferred to the relevant institutions / organizations in accordance with the provisions of the project contract shall be transferred and included in the records of related institutions / organizations.

Expense realization and payment

Article 22- Expense realization procedures related to the payments to be made within the scope of the Project shall be carried out by the unit within the framework of these Principles and Procedures and General Provisions and after the signature of the Project Implementation Officer, the project manager shall be paid by the project manager in the case that the project manager is the spending authority and in other cases by the accounting officer in the four working days in respect of the order issued by the spending authority of the central /

accounting transactions

Article 23- Amounts transferred to the private account and the expenses related to them shall be monitored according to accounting regulations, which are subject to TÜBİTAK's deposit accounts and project-based accounts, without being reflected in TÜBİTAK income-expenditure accounts.

Domestic and international travel expenses

Article 24- Administrative procedures related to domestic and international travel within the scope of the projects supported by TÜBİTAK are carried out within the framework of center / institute applications.

Daily routines for domestic travel; 39 TL for executives and researchers, 35 TL for other project personnel and those on the travels required by the project. These amounts are increased by the average percentage change of the TUFE at the end of the previous year. After the calculation, fractions are discarded. The specified daily allowances can not exceed the amount of the exception given in the Article 24 of the Income Tax Law No. 193. The daily amounts to be applied are announced annually on the TTS web page. The cost of certification for domestic travel is up to three times the daily allowance, and the accommodation fee is also paid without a time limit.

Those who have passed a temporary duty within or outside of the civil service area, and those who have passed one of the lunch times (13:00 pm) and evening (19:00 pm) on the way there and on the way are given one-third, two-thirds and two- Where there is no provision in these Articles and Procedures regarding domestic travel, provisions of the Allowance Law no. 6245 shall apply. Provisions relating to the assignment of these Principles and Procedures shall apply to the appointments to be made to the Turkish Republic of Northern Cyprus.

Provisions of the Allowance Law no. 6245 are applied in foreign travels.

Payments for these trips are made over these amounts if different in the project contract / protocol in the context of the project budget.

R & D services with self-incomes

Article 25- R & D services provided by TÜBİTAK and its affiliated units with their own revenues and transformed into projects with external assistance shall be carried out within the scope of these Principles and Procedures.

Various provisions

Article 26- The provisions such as the evaluation and acceptance of the projects, budget, duration, status change, administrative and financial monitoring and supervision, responsibilities, end-of-project transactions, institutional feeling, cost elements and personnel payments shall be subject to the provisions of the related contract / protocol and / executed.

FOURTH PART COMMON PROVISIONS

Use of economic classification codes

Article 27- The economic classification codes to be used in the budgeting and implementation of the projects shall be determined by TUBITAK. The limits used in the procurement of goods and services and in the allocation of capital expenditures and determined by the Budget Law do not apply to the projects supported by TÜBİTAK and the projects supported by TÜBİTAK.

Intellectual property rights

Article 28- In the event of the conclusion of the projects, if a right of property is brought to a right, first of all, within the framework of the provisions of the project contract,

If there is no provision in the matter, the procedure shall be carried out in accordance with the provisions of the TUBITAK Law No. 278.

Financial audit

Article 29- Expenses made within the scope of these Principles and Procedures shall be audited by the Court of Accounts within the scope of the legislation to which the projects are subject.

Furthermore, expenditures made are also audited by TÜBİTAK and / or the internal auditors of the institution.

If a matter constituting a violation of these Principles and Procedures is determined as the result of the internal audit of the Authority, the audit result shall be transmitted to TUBITAK. If the criminal acts are detected in terms of the Turkish Criminal Code, the relevant authorities shall be dealt with in accordance with the general provisions.

Privacy

Article 30- The confidentiality of information and documents related to the project is based on the responsibility of the persons involved in this process.

Force

Article 31- These Principles and Procedures shall enter into force from 1/1/2009 and shall remain in force until a new regulation is made.

Executive

Article 32- These principles and procedures are carried out by the President of TUBITAK.

Decision of the Scientific Committee Accepted

Entry Date

Main Text

On the basis of decision No. 9 of the meeting dated on 23/10/2008 and numbered 170

1/1/2009

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Changing Scientific Committee Decision

Amended Items

Entry Date

Meeting dated 06/11/2010 and numbered 191

3 rd article, 6 rd article, 1 rd and 2 rd items of 7 rd article, 1 rd item of item 8 and the other items were abolished, the first item of article 12 was amended and the second clause was added,

01/01/2011

The 14th article, the second article of the 17th article, the third article of 19th article, the first and second articles of the 20th article, 24th article, 26th article.

Meeting 227 dated 01/02/2014

With the definition of "Institutional Feel" in the 3 rd item, the 1 st, 2 nd and 3 rd items of the 14 th item have been changed.

01/02/2014

14 üncü madde, 17 nci maddenin ikinci fıkrası, 19

uncu maddenin üçüncü fıkrası, 20 nci maddenin birinci ve ikinci fıkraları, 24 üncü madde, 26 ncımadde.

01/02/2014 tarih

ve 227 sayılıtoplantı

3’ncü maddedeki “Kurum Hissesi” tanımı ile 14’ncü

maddenin 1’nci, 2’nci ve 3’ncü maddeleri değiştirilmiştir.

01/02/2014